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Phillips County \ County Departments \ Clerk \ Function & Duties
Function of Department
  • Combine all valuations for each tax district and certify values to each tax district and the state
  • Assist with preparation of township and cemetery budgets and annual reports
  • Audit all budgets and file with the state
  • Compute all tax levies and prepare levy sheets
  • Prepare real estate, personal property and state assessed tax roll and certify to County Treasurer
  • Prepare added and abated taxes to original tax statement/tax roll
  • Prepare Homestead and Food Sales Tax returns
  • Issue moving permits
  • Maintain tax unit maps of the county
  • Balance and certify distribution of motor vehicle taxes to County Treasurer
  • Accumulate and file a bonded indebtedness report of all county tax entities


    • Duties of Clerk

    Secretary to County Commissioners Keep County Commissioners' official records

    Bookkeeping Process accounts payable for all county department Process county payroll and prepare all reports necessary Duplicate ledgers to the County Treasurer
    Maintain duplicate check registers and balance check book

    Personnel Maintain personnel files Prepare ads for vacant positions Distribute and collect applications for all county vacancies Maintain copy of current county policy and job descriptions

    Real Estate Record transfer of ownership from deeds, probates, divorce decrees, death certificates, etc. Maintain a file of real estate by address, legal description, and name

    Wild Life & Park Issue Fish & Game licenses, large game permits, stamps, park permits, and boat registration Prepare reports to Wildlife & Parks and the State Treasurer of Sales

    Solid Waste / Landfill Bill charges and collect fees for solid waste disposal

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